More Information for Vendors

What is the process to vend at BurlExpo12?

  1. Fill out an application form and save it as a draft.  Make sure you've got a description of your business and your wares or services, and a logo.
  2. Pay your vendor fee.
  3. Submit your application.
  4. All vendors will be confirmed.  If we cannot accomodate you for some reason (we are out of space or we have too many vendors of the same type), your vedor fee will be promptly refunded.
  5. Reserve a hotel room.   You do not have to have a hotel room to vend in the Exhibit Hall.  The hotel sells out every year, so book your room ASAP.

General Dealer Questions

  1. When is the Great Burlesque Exposition?
    • The event begins Friday, January 5, 2018 and ends about 10pm on Sunday, January 7, 2018.  The Exhibit Hall opens Saturday, January 6 at 9:00 a.m. for load-in, and is open to the public from noon until 8:00 p.m. on Saturday, January 6 and Sunday, January 7.
  2. Where is the event held?
    • The Hyatt Regency Hotel (575 Memorial Drive, Cambridge, MA 02139).  More information about the hotel is available here.
  3. If I have questions, who do I talk to?
  4. How much is vending going to cost?
    • That partially depends on you.
    • An 8'x8' booth will cost you anywhere from $100 to $200, depending on how long you wait to book it.  The booth fee goes up the closer we get to the event; if you are sharing a booth or room with another vendor, you will need to decide how costs will be split.
    • The cost of your hotel room.  We've negotiated an amazing rate of $135.00 (with taxes & fees it's really about $155) per night for a standard double or king room with two people.  A River View Suite, or putting more than two people in a room will cost you more.
    • Vendors can purchase tickets to shows or register for the conference at a 50% discount.  You'll be given your discount code once your application has been processed.  Each booth gets four vendor badges.  These will get you into the Exhibit Hall and the Free Drop-in classes, but not shows, parties, Master Classes, or the conference.
    • You're responsbile for the cost for transporting you and your belongings to and from the event.  You can ship boxes to yourself the hotel if you are a guest there.  There is a $2 per package receiving fee.  If you are not staying at the hotel, you'll also need to pay for parking.  We provide a discounted rate of $15 per day.
    • All vendors are listed in the Program Guide.  If you decide you want a display ad, they are available for a small additional charge.
  5. What happens if I need to cancel my space?
    • Cancellations recieved before November 15, 2017 will receive a 50% refund.  After that, you receive no refund, but we will credit 50% of the cost of your booth to a booth for BurlExpo13 in 2019.
    • If you have a hotel reservation, you can cancel it at no charge up until 4pm of the day before your arrival.
  6. May I share my space with another vendor?
    • You certainly can.  First, settle on one of you to be the contact person.  When filling out the application form, make sure that the name of your company is something like Company A/Company B, and describe both companies in the same description.  Remember, that because you are sharing a booth, you are only going to get one booth's worth of helper passes, etc.
  7. Suppose I Only Want to Sell on One Day?
    • You can do that, but there's no discount and you must be there from noon until 8:00pm, regardless of day. .  We want to encourage vendors to stay for the entire weekend.  Also, vendors cannot breakdown before 8:00pm on Sunday.  Vendors who do so will not be invited back the following year.

Exhibit Hall Questions

  1. You keep saying "Exhibit Hall".  Isn't it just vendors?
    • Heck no.  The Exhibit Hall houses our Costume Display and Art Show, and is where our Drop-in Classes are taught (that's new this year). It also features our secondary stage which has various events on it throughout the weekend designed to bring folks into the hall.​
  2. Is there Internet in the Exhibit Hall? 
    • Yes, there is, but it's erratic.  We suggest you bring a cell phone hotspot as a back-up, just in case.
  3. Is there Electricity in the Exhibit Hall?
    • There is, but only along one wall.  If you absolutely must have electricity, please note that on your application and we will do our best to accommodate you.  We strongly suggest all vendors who rely on power bring an extension cord and a power strip.  
  4. Can I load into/out of the Exhibit Hall early?
    • No, sorry.  There's an event in the hall on Friday night which prevents us from having much of the booth space set up for vendors.  Load-in runs from 8:00am to noon on Saturday morning.  Please be set-up with all of your boxes stashed when we open the Exhibit Hall at noon.